Disbursements Analyst

Temporary Employment Program

Temporary Employment

78485BR

Job Summary

The duration of this assignment is expected to last 10 weeks.

• Processes all forms of request for payment (e.g. supplier invoices, department payment & check requests, employee reimbursement, student loans, travel advances, and other formal requests for goods and services).
• Issues electronic file payments (e.g. ACH, EFT, Virtual Card, etc.), wire transfers, bank drafts, stops/cancels payments and distributes paper checks to vendors, suppliers, and other parties in a timely and accurate manner.
• Maintains accurate financial records related to disbursements, including payment receipts, invoices, and other relevant documentation.
• Reconciles financial statements and resolve any discrepancies or issues that arise.
• Supports and collaborates with internal (various departments, procurement, and accounts payable) and external customers, communicates payment status, resolves issues, and provides guidance on disbursement-related inquiries.
• Provides research on invoices/vouchers to resolve payment issues.
• Performs P-Card audits to ensure compliance.
• Provides excellent customer service to departmental users, vendors.
• Ensures work queues are managed within Service Level Agreements (SLA).
• Creates and runs departmental reports or operational monitoring, critical daily operation, and ad-hoc reports for analysis.
• Other AP related duties as assigned.

Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• Proficient in Excel; Experience working with large data sets and reports with accuracy.
• Excellent written and verbal communication.
• Strong attention to detail.
• Good reading comprehension skills.
• Ability to handle sensitive situations with tact.

Preferred Qualifications

• College Degree preferred.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

TEP

Job Code and Payroll Title

004627 FINANCIAL SVC ANL 2

Job Category

Accounting / Finance, Administrative Support, Temporary Employment

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Temporary Employment

Percentage

100%

Location

Flexible (combination of onsite and remote work)

Shift

Days

Shift Length

8 Hours