Class Title (Required by Rule): Program Assistant II

Working Title (Required by Rule): Program Assistant II

Working Location (Required by Rule):CLAS Integrative Biology Department | 1200 Larimer St Campus Box 144, Denver, CO 80204

FTE: Full time (100% FTE) | Hybrid

Salary Range: $56,028 - $64,440

Position #00300051 - Requisition #33565]

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

Open Competitive: This position is open only to Colorado state residents.

Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The Department of Biology educates undergraduate, and graduate students in the discipline of biology (degree and certificate programs), as well as prepares many of these students, as well as non-degree seeking students, for careers in biology and the allied health professions. The tenured/tenure-track faculty maintains state-of-the-field, externally funded research programs that involve undergraduate and graduate students. Teaching and research are coupled with service to the university, community, and profession.

This position exists to assure the achievement of the long- and short-term goals of the department by managing, organizing, and establishing work processes to deliver program services, managing and reporting on budgets related to department operations; representing the department chair in managing staff and student personnel operations within the department; creating long- and short-term strategic planning goals and related reports and documentation.

• Department Operations - 25%
• • Develop, disseminate, and implement policies to guide faculty, staff, and student employees in department processes.
  • Serve as work leader for office staff (explain work processes pertinent to their positions, clarify department and university policies, establish work standards, assist in identifying solutions to problems and provide training or assist employees to seek training outside of the department).
  • Lead staff meetings as needed. Inform chair of department and personnel issues and propose solutions to issues that affect department operations.
  • Develop short- and long-range plans for operational improvement to match projected department changes.

• Personnel/Payroll Liaison - 50%
  • Analyze methods for obtaining personnel hiring information from Graduate Program Director, faculty advisors, staff, lab coordinators, and graduate students Figure out best methods to collect hiring data, communicate with CLAS HR about their hiring policies and determine best methods to communicate department hiring information to them.
  • Process contracts, calculate salaries and enter position information into HCM for graduate teaching and research assistants, graduate stipends.
  • Pay tuition each semester for graduate students.
  • Identify problem areas regarding hiring issues and devise solutions. with the Chair and Graduate Program Director.
  • Answer questions and provide advice to faculty members and hires regarding university policies/procedures and department guidelines (student retirement, graduate payroll processes, semester hiring deadlines, access to training).
  • Disseminate university training policies and create forms for supervising faculty and employees to ensure mandatory employee training is communicated.

• Develop and Manage Department Budgets - 25%
  • Analyze and project budget priorities based on department programmatic costs and outcomes information. Based on information collected, and department objectives defined by the chair, set the departmental operating budget each year.
  • Track and manage additional department budgets (Instruction, ICR, Gift Fund, Computer Replacement and CU Succeed).
  • Identify budget problem areas and work with CLAS accountant to transfer and reallocate funds to correct errors.
  • Analyze budget information and create and distribute monthly budget reports to faculty and staff.
  • Provide monthly budget report to faculty and staff.
  • Advise faculty and staff on requirements in maintenance and compliance of accounting and budgeting processes and refer them to CLAS Finance if needed.

The salary range (or hiring range) for this position has been established at $56,028 - $64,440.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is exempt/non-exempt and is/is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

This application closes on May 23, 2024, 11:59:00 PM. Those who do not apply by this date may or may not be considered.

Applications will be reviewed to determine if you meet the minimum qualification for the position. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties and minimum and preferred qualifications. Attach additional pages if necessary to fully explain your experience and accomplishments.

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three references (we will notify you prior to contacting both on and off-list references)
• Additional materials added here if applicable

Questions should be directed to Monica.Estudillo, monica.estudillo@ucdenver.edu.

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.

Refer to Chapters 4 and 8 of the State Personnel Board (SPB) Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The SPB Rules and Personnel Director's Administrative Procedures and a standard appeal form are available at www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of notice or knowledge of the action: Colorado State Personnel Board, 1525 Sherman Street, 4th Floor, Denver, CO 80203, or fax it to 303-866-5038 and provide a copy to the Respondent. The 10-day deadline and these appeal procedures also apply to all charges of discrimination.

• Five (5) years of relevant experience in an occupation related to the work assigned to this position.

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years.

• N/A

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrate a commitment to providing outstanding customer service skills.
• Demonstrate an exceptional understanding of diversity, equity, and inclusion with a commitment to developing equitable practices.
• Ability to perform duties independently without guidance and direction from other professionals.
• Ability to articulate the University's mission and the importance of the strategic plan.

This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.

As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus.