Events Administrator Associate - College of Nursing, Office of the Dean
Chicago, IL 
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Events Administrator Associate - College of Nursing, Office of the Dean


Events Administrator Associate - College of Nursing, Office of the Dean

Hiring Department: Administrative Support Services

Location: Chicago, IL USA

Requisition ID: 1024906

Posting Close Date: May 20, 2024

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

The Events Administrator Associate is responsible for the oversight and management of key events and functions in the UIC College of Nursing. This position represents and serves as an ambassador for the Office of the Dean and Nursing Administration, and the College of Nursing.

Duties & Responsibilities:

  • Events Management
  • Fully executes a program of events and functions for the College of Nursing, ensuring college priorities and initiatives are reflected.
  • Manages vendors, venues, contract negotiations, and related logistics for special events and functions across the college
  • Assists in event program development (i.e., handles the recruitment and/or facilitates the coordination and briefing of speakers/presenters, protocol and etiquette, allocation of resources, etc.); event production assistance; and ensures compliance with University and State policies and procedures.
  • In collaboration with the College's business office, prepares and maintains event budgets and manages post-event invoicing and final bill reconciliation.
  • Drives continuous improvements for future events through critical analyses of progress and/or adverse trends, acting as a resource for best practices in planning and executing signature events for the College.
  • Coordinates the recruitment, training, and management of work assigned to events staff support.
  • Oversees the scheduling of all College of Nursing events. Serves as owner of the College of Nursing event calendar. Identifies and confirms resources needed during event planning phases. Develops protocols for event scheduling and planning across units and campuses, including reference documents (e.g., business case, communication plan, schedule and resource assignments).
  • Develops and maintains templates for effective event planning and evaluation (e.g., Scope Statement, Business Case, Project Charter, Issue Log, Work Breakdown Structure [WBS], WBS Dictionary, End Reports and Lessons Learned, archiving for historical records to use for evaluating future initiatives, budget review, etc.).
  • Provides staff support for College of Nursing standing committees.
  • Assists with purchasing, front desk, and office operations for the Dean's Office and Nursing Administration, including response to inquiries and phone calls from internal and external constituents (e.g., faculty, students, alumni, guests, and others), and with College of Nursing mail and shipping services.
  • Perform other related duties and participate in special projects as assigned.


    • Minimum Qualifications Required:

    1. Bachelor's degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.
    2. One (1) year (12 months) of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field.


    Preferred Qualifications:

    • Knowledge of office management and project management principles.
    • Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
    • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
    • Intermediate computer skills, specifically with Microsoft Office Suite. Good interpersonal, written and verbal communication skills. Detail-oriented and organized.
    • Skill in analyzing information and evaluating results to choose the best solution and solve problems.
    • Skill in scheduling events, programs, and activities, as well as the work of others.
    • Ability to coordinate projects, deadlines, and other assignments from initiation to completion under minimum supervision; excellent judgement in decision-making situation; ability to work and communicate effectively at all levels of organization; attention to details, excellent organization skills, strong customer service focus, proactive, self-motivated, and great follow-through.


    To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

    Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees. Request an Accommodation
    Looking for more University of Illinois positions?

    We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.

    University of Illinois Urbana-Champaign
    University of Illinois Springfield
    University of Illinois System Office
    University of Illinois Foundation

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.


    To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/9486?c=uic







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    The University of Illinois Chicago is an affirmative action, equal opportunity
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    Job Summary
    Company
    University of Illinois Chicago
    Start Date
    As soon as possible
    Employment Term and Type
    Regular, Full Time
    Required Education
    Bachelor's Degree
    Required Experience
    1 year
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