Title: Account Clerk 3 - Fiscal Services

Employee Classification: Clerical Staff

Institution: Northeast State Community College

Department: Fiscal Services

Salary: $30,947-$34,468, dependent on education and experience

Job Summary

The Account Clerk III represents the Finance team on our Blountville campus, serving as the back-up cashier and assisting students as needed. Their responsibilities include payment posting, processing and reconciliation of accounts receivable and third-party accounts, unclaimed property reports, and invoicing. They assist with the various needs of the Business Office, including year-end processing and reporting requirements.

Job Duties

* Serve as back-up cashier.

* Answer phone calls and serve students as they contact the Bursar's office.

* Maintain third-party accounts to include posting to student accounts, billing, invoicing the third parties, and reconciling the accounts to finance monthly.

* Post and bill to third-party bookstore charges.

* Record deposits from Kingsport, Elizabethton, and Gray in cashbook.

* Maintain the online cashbook and record entries daily.

* Post checks when received from the Dual Enrollment office.

* Close and feed student payment plan batches.

* Post grant payments.

* Complete unclaimed property task to include the following:

o Research uncashed checks on bank website (including payroll checks).

o Compile list of uncashed checks.

o Mail letters and indemnity bonds to students and employees to have checks reissued.

o Initiate the JV to move the clearing account when applicable.

o Apply voided checks to students who have a balance.

o Reconcile unclaimed property clearing account.

o Prepare electronic file and funds disbursement to State of Tennessee for unclaimed property each year.

* Adjust accounts for approved refund appeals.

* Reconcile all clearing accounts monthly.

* Process student refunds from aging analysis report on a weekly basis.

* Serve as back-up for closing and feeding payment plan batches, accounts receivable report process, collection letter process, running Touch-Net e-Bills, and posting foundation checks.

* Assist with the write-offs of student accounts.

* Make appropriate journal entries, as needed.

* Assists Fiscal Services Coordinator and Bursar as needed.

* Complete other assignments as directed by supervision.

Minimum Qualifications

* Associate degree or higher in Business or Accounting from an accredited institution.
* Two (2) or more years of accounting experience to include working knowledge of Generally Accepted Accounting Principles.
* Professional office or customer service experience.
* History of working independently on projects that require attention to detail.

Preferred Qualifications

* Experience with Banner software.
* Experience with TouchNet Cashiering or other cashiering software.
* Experience with cash handling.
* Experience with computer document management, digital imaging, online banking, and credit card banking transactions.
* Higher education experience.
* Conversational ability or fluency in a second language.

Knowledge, Skills, and Abilities

* Technology Skills: MS Office suite; videoconferencing software; digital records management systems; general operating systems and data information systems.

Additional notes
* Will be expected to participate in flexible schedules including evening hours, coordinating with coworkers during the beginning of semesters and other high traffic office times.

For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or HRstaffing@northeaststate.edu.

Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.