UAS Sponsored Programs

Work Schedule. This is a full-time position; Monday - Friday 8:00 a.m. to 5:00 p.m.; exempt position. This position is eligible for benefits. This is not a hybrid position.

Position Overview: Under the supervision of the Post Award & Compliance Manager, review budget proposals to ensure budgets are correct and sufficiently detailed regarding direct and indirect costs; award documents and agreements for account set up; related budget with proposal. Develop and maintain a good working relationship with sponsoring agencies. Provide post-award administrative support, including expenditure approval, accounting detail, project reporting, project billing and collection, and maintain account reconciliation.

Essential Functions: Provide post-award administrative support, including expenditure approval; project reporting, project billing and collection, and G/L reconciliation. Monitor account activity and reconcile accounts to ensure that all account activity is related to a project and is charged appropriately following the sponsoring agency guidelines; account balances and process budget changes when necessary to comply with the original scope of work. Comply with agency guidelines to make sure that budget changes comply with specified requirements from individual agencies. Reconcile and review monthly account statements and provide faculty with account summaries and projection reports every month. Keep current with information regarding agency funding/spending guidelines and restrictions. Communicate information to faculty and staff to ensure guidelines set forth by agencies are followed. Advise faculty and staff of disbursements and purchasing policies and procedures. Work with faculty in advance of the remaining time of project periods and account balances to ensure that extensions on projects are requested promptly if the project has to be extended beyond the current project period. Consult agency guidelines to provide faculty with options regarding extensions on research periods.

Reconcile and generate monthly post-award financial reports. Conduct forecasts/projections for awards received to ensure that the original scope of work will be satisfied. Communicate with faculty, review original proposal submissions, and verify applicable fringe and F&A rates to prepare forecasts, and annual and final agency reports. Prepare financial reports required by external agencies. Perform other duties as assigned.

Requirements:

• Bachelor's Degree from an accredited four-year college or two years of office experience.
• Must have strong computer skills using MS Office Suite, Excel (including the use and development of spreadsheets), Word, and PowerPoint; excellent communication skills both written and verbal
• Excellent analytical skills; and strong budget management skills.
• Ability to prioritize, organize, analyze, and work independently; handle the pressure of multiple deadlines, and maintain confidentially of employee records.
• Working knowledge of Uniform Guidance and other federal terms and conditions
• Working knowledge of PeopleSoft financial systems.

Desired Qualifications: At least six months of work experience with contract and grant post-award administration.

Physical Requirements: Ability to sit for several hours, use traditional office equipment, reach, grasp, and lift packages.

The Post Award Administrator must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the UAS. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current UAS employees who apply for the position.

Review of applications/resumes will begin on May 13, 2024, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications/resumes are received. A cover letter and resume are required.

UAS hires only those individuals lawfully authorized to work in the United States. Americans with Disabilities (ADA) requested accommodations should be made in advance to the UAS Human Resources Department.

Cal State LA University Auxiliary Services, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.