SUMMARY OF POSITION:

The Payroll Analyst supports the payroll and accounting department compliance for all vendor and payroll multi-state, local and federal tax payments and returns, bank and general ledger reconciliations, worker compensation and other audits related to payroll transactions, and on-going month-end, quarterly and year-end organizational reporting. This position is employed by an affiliated company of Patriot Rail.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for accurate review of all payroll tax payments and returns for local, state and federal tax accounts for multiple entities and locations; including but is not limited to 940, 941, CT-1, DC-10, W2, W-3, State filings, etc.
• Daily log maintenance and reconciliation for HSA, Voya & PNC bank transactions
• Collaborate with the Accounting department for bank and general ledger reconciliations
• Prepare reports for audits, departmental statistics, and business support
• Research and respond to IRS & RRB notifications concerning tax filings
• Establish new tax authority accounts when necessary (SUTA, SIT)
• Contribute to payroll process centralization, standardization, and improvement initiatives
• Maintain Business process documentation for all responsible items
• Perform payroll close activities as necessary
• Assist with additional payroll-related tasks as assigned

QUALIFICATIONS:

• Associate or Bachelor degree in business related field preferred
• 3+ years payroll tax filing experience is strongly preferred
• Proficient in Microsoft Office; advanced skill in Excel is a MUST
• Excellent communication and interpersonal skills
• Ability to maintain highest confidentiality level
• Strong attention to detail, with outstanding analytical, organizational, and problem-solving abilities
• Ability to thrive in a fast-paced, team-oriented environment
• General knowledge of multi state tax return filing, payments, and accounting principles
• Friendly and proven ability to work cross-functionally
• Valid Driver's License

COMPETENCIES:

* Proficient in tax regulations and ability to stay updated on tax laws

* Strong analytical skills are required

* Effective data analysis, able to identify discrepancies, errors and opportunities for optimization in tax calculations and reporting

* Attention to detail, being meticulous in reviewing payroll data to minimize errors

* Verbal comprehension for understanding oral and written communications

* Clear communication skills for providing instructions and directions

* Strong reasoning skills for problem-solving and troubleshooting

* Ethical conduct, upholding high ethical standards and confidentiality in handling sensitive payroll and tax information

* Effective time management to prioritize tasks and manage activities efficiently

PHYSICAL DEMANDS/WORK ENVIRONMENT:

Primarily office-based, with occasional travel to railroads, facilities, warehouses, or outdoor environments. May involve sitting, standing, walking, handling objects, lifting, and occasional stooping or kneeling.

ANTICIPATED PERCENT OF TRAVEL:

0%-10%

SAFTEY:

Safety is paramount at Patriot Rail. Every team member is expected to embody our safety values in their daily activities, ensuring compliance with safety and operating rules.

"The Patriot Way."

At Patriot, we value our relationships - with our customers, employees, shareholders, communities, and other stakeholders. We know that safety, integrity, reliability, ethical behavior, and exceptional customer service are critical to building and maintaining strong, mutually beneficial relationships. Everyone at Patriot - from the mailroom to the boardroom - embraces those values. More importantly, as a team, we make it our business to demonstrate them in everything we do. It's "The Patriot Way."